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administrative assistant

Name: Administrative Assistant skill & career-path data
Creator: Futureful

Learned from 24 real résumés for this role.

Across 24 real U.S. résumés for a administrative assistant, the most distinctive skills are Multi-Line Phone, Data Communication and Managed Multiple Projects — each far more common in this role than across all résumés. This is the real skill fingerprint, learned from résumés, not a job description.

Multi-Line Phone: 13% have it · 1351.3× vs average
Data Communication: 13% have it · 868.7× vs average
Managed Multiple Projects: 13% have it · 715.4× vs average

Based on Futureful's analysis of 102,822 U.S. résumés (2026).

What this means

Administrative assistants in this group show a practical mix of skills. A smaller share, about three résumés each, list strengths like handling a multi-line phone, data communication, managing multiple projects, installing software, shipping and receiving, RFI work, invoice reconciliation, and Lawson. Together these point to a role that blends front-desk coordination with light technical and financial support. The path forward is varied. Many move into executive assistant or project coordinator roles, while others become receptionists, IT project managers, or data and information systems coordinators. Feeders are just as broad, with executive assistants most common, followed by IT help desk, legal assistant, legal secretary, and office administrator backgrounds.

AI summary · grounded only in the real data above · never invents a number

Skill fingerprint

ranked by distinctiveness

The skills that most define this role, more common here than across all résumés. The bar shows how distinctive; the % is how many people in the role have it.

multi-line phone

1351.3×

13% · N=3

data communication

868.7×

13% · N=3

managed multiple projects

715.4×

13% · N=3

installed software

640.1×

13% · N=3

shipping/receiving

579.1×

13% · N=3

rfi

579.1×

13% · N=3

invoice reconciliation

506.7×

13% · N=3

lawson

450.4×

13% · N=3

sql programming

380.1×

13% · N=3

provided excellent customer service

368.5×

13% · N=3

vendor liaison

270.3×

13% · N=3

oracle database management

253.4×

13% · N=3

purchase orders

233.9×

13% · N=3

invoice processing

229.5×

13% · N=3

administrative assistant

225.2×

13% · N=3

Where people go next

Real onward moves from dated work history.

executive assistant6% · N=9 project coordinator6% · N=9 receptionist4% · N=6 it project manager4% · N=6 data and information systems coordinator2% · N=3 account services administrator2% · N=3 lead teacher2% · N=3 organic certification specialist2% · N=3

Where people come from

The roles that feed into this one.

executive assistant19% · N=9 it help desk5% · N=3 legal assistant10% · N=3 legal secretary25% · N=3 office administrator6% · N=3 office assistant8% · N=3 program director20% · N=3 project assistant33% · N=3

Common questions

Straight answers, every one backed by the real counts on this page.

What skills does a Administrative Assistant need?

In 24 real résumés for this role, the most defining skills are Multi-Line Phone (13% have it), Data Communication (13% have it), Managed Multiple Projects (13% have it), Installed Software (13% have it), Shipping/Receiving (13% have it). These are the skills that separate this role from the rest of the workforce.

What do people in Administrative Assistant roles move on to next?

From real dated work history, the most common next roles are Executive Assistant (6% of moves, N=9), Project Coordinator (6% of moves, N=9), Receptionist (4% of moves, N=6).

What roles lead into Administrative Assistant?

The roles that most often feed into this one are Executive Assistant (19% of arrivals, N=9), It Help Desk (5% of arrivals, N=3), Legal Assistant (10% of arrivals, N=3).

Does this page show Administrative Assistant salary?

No. Résumés do not carry pay, so Futureful holds no compensation data for this role and never invents a dollar figure. Every statistic here is a skill or career-move count backed by real résumés.

Where does this data come from?

The Futureful Career Atlas is built from 102,822 real US résumés, aggregated with no personal data. 24 of them are Administrative Assistant résumés. Every number on this page is a count of real people, and thin pages are kept out of search. Full method: futureful.app/careers/methodology.

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